LAW 11 AND LAW 12: QCARD Procedures for Electronic Course Selection

Student Responsibilities and Degree Requirements

1. Each student is responsible for ensuring that his or her program fulfills the academic and credit requirements for the J.D. See degree requirements.

2. It is also the responsibility of each student to ensure that she or he is eligible to enrol in a course and has met any course pre- or co-requisites. Failure to ensure that course pre-requisites or co-requisites are satisfied may result in the student being removed from the course or registration in the course may be refused.

3. Regular track (formerly called full-time) upper year students are required to complete a minimum of 14 credits and a maximum of 17 credits per term. Extended track (formerly called part-time) students may take no more than 12 credits in any term and no less than 7 credits in any term unless fewer than seven credits are required to complete the requirements of the J.D. degree.

4. Each upper-year student is required to complete successfully each of the following requirements: the credit requirement, the overall residency requirement, the mandatory course requirements, the substantial term paper requirement and the practice skills and advocacy requirements. For full details, please click here for full details.

5. The administration of the Faculty of Law reserves the right to remove a law student from a course on the following grounds:

(a) it becomes apparent that the enrollment limits have been exceeded without proper authorization,

(b) pre-requisites or co-requisites are not met and the student has not obtained permission to have such requirements waived

(c) timetable conflicts in the course schedule

(d) substantial overlap in course content with courses previously completed successfully

(e) a course is cancelled

(f) administrative error or system error

(g) failure to comply with other administrative, system or academic rules, regulations or requirements of the Faculty of Law or University.

 

Electronic Course Selection And Changes through QCARD

1. Each year during predetermined time-frames in late March/early April, currently registered first (Law 12)and second-year (Law 11) law students will be able to select courses through QCARD for the fall and winter terms in the following academic year.

2. On Monday, April 5th, 2010 and Tuesday, April 6th, 2010 current second-year law students (Law 11) will select their third year courses for the fall and winter terms of the 2010-11 academic year.

3. On Wednesday, April 7th, 2010, the course selection screens on QCARD will be closed and not accessible to law students.

4. On Thursday, April 8th and Friday, April 9th, 2010 current first-year law students (Law 12) will access the system to select their second year courses offered in the fall and winter terms of the following academic year.

5. The system will reopen at 12:01 am on Saturday, April 10th and remain open to Friday, April 30th, 2010 until 8:00 pm inclusive for all current first-year (Law 12) and second year students (Law 11) to change their course selections for the 2010-11 academic year.

6. M.I.R-J.D., M.P.A.-J.D. and M.A.(Econ)-J.D. degree program students will have their mandatory core courses loaded into the system by the administration of the Faculty of Law, but may select their upper year elective courses using the electronic process through QCARD. Such students will be classified as third year students for the purposes of course selection.

7. J.D./M.B.A. combined degree students will be required to choose their core management-related law courses with the Academic Program Manager, Nancy Somers at somersn@queensu.ca in the second and fourth years of the combined degree program. Such consultation should occur prior to the period in which QCARD screens for course selection open in those years. Course selection in the balance of the upper year course selections in those years will be done through QCARD. Such students will be classified as third year students for the purpose of course selection.

8. Upper year law studentsstill completing first year curriculum must contact the Manager of the Academic Program, Nancy Somers at somersn@queensu.ca to choose which section of the first year courses they want prior to the opening of QCARD course selection i.e. between March 25th 2010 and Thursday, April 1st, 2010. Thereafter such law students may choose the balance of their upper year electives through electronic course selection.

9. New incoming first year law students will be assigned their first-year small section and first year courses by the Faculty and these course selections will be entered on their behalf.

10. All new incoming law students for the 2010-11 academic year ( incoming Law '13, upper year transfer, exchange and letter of permission students, students admitted in the National Committee on Accreditation Category and new students admitted to the Common Law-Civil Law joint degree program) will be excluded from the electronic course selection process.

11. New incoming upper year admitted students will choose their courses with the Academic Program Manager, Nancy Somers, somersn@queensu.ca who will enter their course selections in the system. Thereafter, such new incoming upper year students will be able to participate in the subsequent add/drop process in early September for the 2010-11 academic year.

12. After April 30th 2010, course selection screens will close and will not be accessible to law students. Any necessary changes to course registrations cannot be made again until the designated electronic add/drop period starting Wednesday September 1st, 2010 at 4:00 a.m..

13. Law students selected to study elsewhere on letter of permission or on exchange in the 2010-11 academic year must participate in electronic course selection through QCARD for the 2010-11 academic year. Once they are confirmed as registered elsewhere for a term(s) in the 2010-11 academic year, such students must drop their Queen's course selections through QCARD during the relevant add/drop period for the term of study that they are abroad.

 

Exceptions to the QCARD Course Selection Process

14. Law students seeking to select and register in an Individual Supervised Project (LAW-474 to LAW-493), LAW-494 Labour: Individual Study, LAW-496 Public Service: Individual Study, LAW-473 Competitive Moot Court, or LAW-495 Competitive Moot II must submit to the Manager of the Academic Program a completed Approval Form for Supervised Projects and Competitive Moots signed by both the student and the faculty supervisor. The forms are available from the Student Services Office and the J.D. Program web page at http://law.queensu.ca/students/jdProgram/studentForms/supervisedProjects.html . Details regarding eligibility for LAW-473 Competitive Moot Court and LAW-495 Competitive Moot II are described in Programs of Study - Moots and Oral Advocacy - Competitive Moots section of the calendar at http://www.queensu.ca/calendars/archive/2008-09/LAW/pg79.html . 

15. Law students seeking to select and register in clinical courses may register in only one of Law 418 Clinical Correctional Law, Law 590 Clinical Litigation Practice, Law 521 Clinical Family Law, Law 438 Queen's Business Law Clinic or Elder Law Clinic in the same academic year. This is due to the academic workload and responsibilities entailed in each clinical course. Any requests for an exception must be made to the Assistant Dean of Students with support from the instructors of both clinical courses.

16. Students seeking to register in Law 418 Clinical Correctional Law must participate in a separate application process administered by the Director of the program. Information about the timing of the selection process may be obtained from the administrative assistant to the program Wendy Moulton at MOULTONW@lao.on.ca or by telephone at 613.533.6000 ext. 74297. See http://law.queensu.ca/students/jdProgram/2010-11upperYearProgram/law418SpecialBallotProcedures.pdf . The Director of the Clinical Correctional Law program will describe the process and requirements of the program at the information session on Friday, March 26, 2010 from 1:00 to 2:30 p.m. Registrations in the program are manually administered in accordance with the selection process.

17.  Students seeking to register in Law 438 Queen's Business Law Clinic must participate in a separate application process administered by the Director of the Queen's Business Law Clinic.  Students will be informed by email on Monday, March 22, 2010 of the application process.  Selections will be made by the Director and course registrations manually administered by Thursday, April 1st, 2010.

18. Students seeking to register in Law 590 Clinical Litigation Practice may do so by following the QCARD course selection process according to the timelines established for their respective year of law. See clauses 2, 3 and 4 above.

19. Second-year law students (Law 12) seeking to register in Law 591 Queen's Legal Aid Student Leadership and third-year law students (Law 11) seeking to register in Law 592 Queen's Legal Aid Student Leadership must do so through a process administered by the Manager, Academic Program Nancy Somers (somersn@queensu.ca) during the fall add/drop period.

20. Second-year (Law 12), third-year (Law 11) and LL.M. students seeking to select  Law 587, Law 588 and Law 589 Queen's Law Journal in the 2010-11 academic year must have participated in a separate application process administered by the Faculty Advisor to the Queen's Law Journal administered in spring of the previous academic year (2009-10). New incoming first year students may apply to do volunteer work for the Queen's law Journal. Further information about the process may be obtained from the administrative assistant for the Queen's Law Journal Carol Johnson at johnson@queensu.ca . ext. 74295.

21. Upper year students may register in only one of Law 341, 342, 343, 344 Alternative Dispute Resolution OR Law 335 Negotiations due to substantial overlap in course content.

22.  Upper-year students may register in only one of Law 360 (civil), 361 (criminal), 362 (civil) Trial Advocacy OR Law 364 Personal Injury Advocacy due to substantial overlap in course content and to facilitate greater access to advocacy courses among upper-year students.  Students may register in Law 350 OR 351 Appellate Advocacy as it is substantially different.

23.  Upper-year students may register in only one of Law 350 (civil) or 351 (criminal) Appellate Advocacy or Law 435 Public Law Advocacy in a single academic year to facilitate greater access to the advocacy requirement courses among upper year students.

24. Courses in the Faculty of Law are not open to members of the public, nor is the program offered by distance education. In exceptional circumstances, students registered at Queen's in a degree program related to the study of law (e.g. Women's Studies) may be permitted to select a course offered by the Faculty of Law. Permission to do so must be sought from the Assistant Dean of Students, Jane Emrich at jane.emrich@queensu.ca , ext. 74283.

Principles & Rules Governing Electronic Course Registrations and Changes through Add/Drop

25. Access of upper-year students to courses will be governed by the principle that students slated to graduate in 2011 will be granted priority of access to courses required to satisfy degree requirements, but due regard will be given to fair access by all upper law year students to courses needed to meet academic objectives, career goals or personal requirements such as accommodation of documented illness or disability.

26. Electronic selection of courses through QCARD will be subject to the following rules: A student may add or drop any course provided that:

a The maximum enrollment limit for the course is not exceeded; and

b There is sufficient seating in the classroom; and

c There are sufficient materials available; and

d All course pre-requisites and co-requisites are met; and

e All preregistration rules and requirements are met; and

f The course has not been cancelled; and

g Any relevant Queen's University and/or Faculty of Law regulations with respect to course selections are met; and

h All deadlines set out below are met.

27. The deadlines for adding or dropping of courses in which a student has been registered are as follows:

a) For fall term courses, the period for adding and dropping courses on QCARD for the fall  term in 2010-11 runs from Wednesday, September 1st at 4:00 a.m. to Tuesday September 14, 2010 at 8:00 p.m. inclusive The final deadline is 14 September 2010 for fall term courses.

b) Winter term courses may be dropped on QCARD from Wednesday, September 1st, 2010 at 4:00 a.m. to Monday January 10th, 2011at 8:00 p.m. inclusive. The final deadline is 10 January 2011 for winter term courses.

28. Students making requests for late adds or drops of courses after the established deadlines will be referred to the Academic Standing and Policies Committee. The application form can be accessed at http://law.queensu.ca/students/jdProgram/studentForms/aspcForm.pdf.

29.  Once a late add/drop is approved, the change will be processed to the student's official academic record.

30.  The Office of the University Registrar requires payment of outstanding debts from the 2009-10 academic year by June 15, 2010.  Failure to pay university debts on time will result in the inability to obtain an official transcript and removal from course registrations.  The minimum tuition deposit is due before August 1, 2010 for the 2010-11 academic year.  Please see the policy on Student Debtors at http://www.queensu.ca/registrar/aboutus/policies/fee.html

31.  Requests to deter the minimum tuition payment must be made to the University Registrar by July 16, 2010.  See http://www.queensu.ca/registrar/awards/pdfs/DeferralFW1011.pdf